Lesson 3 – Start of the Workshop & Check in

Check-in

Workshop Check-In and Time Management
Check-In as per Program
Each workshop begins with a specific check-in question designed to engage participants and set the tone for the session. Here’s how to effectively manage the check-in process:
 
Specific Question:
Start the workshop with the designated check-in question provided in the program.
These questions are crafted to avoid generic stories, prevent negative sharing, and prepare participants for the workshop’s theme.
Reasons for Specific Check-In Questions:
 
Avoid Repetition and Monopolizing: Prevent participants from repeating generic stories about their week, which can be draining for others and time-consuming.
Maintain Positive Energy: Discourage sharing negative feelings or experiences to keep the overall mood and emotional energy high.
Theme Preparation: Guide participants into the workshop’s theme, helping them focus and align with the session’s objectives.
Time Keeping
Allot Time Per Person:
Allocate approximately 30 seconds to one minute per person for the check-in.
Use a timer if necessary to keep track and ensure everyone has a chance to share briefly.
Start on Time:
Begin the workshop promptly at the scheduled time. This punctuality sets a precedent and encourages participants to arrive on time, especially for subsequent sessions.
Explain the domino effect: waiting for everyone to arrive can delay the session, affecting the schedule and reducing time for crafting activities.
Check-In Process
Conducting the Check-In:
 
Pose the check-in question to the group.
Ensure that responses are brief and focused, maintaining the positive and thematic intent of the question.
Gently steer participants back on track if they deviate or take too long.
Managing the Energy:
 
Use the check-in question as icebreaker for the group
Reinforce the importance of positive sharing and thematic alignment to enhance the workshop experience.
Examples of Check-In Questions
Memory Sharing: “Can you share a favorite memory related to today’s theme?”
New Beginnings: “What is something new you’ve started recently?”
Positive Traits: “What is a positive trait you appreciate in yourself?”
By adhering to this structured check-in and time management process, facilitators can create a positive, focused, and timely workshop environment. This ensures that participants are engaged, the workshop starts on time, and there is ample time for the crafting activities planned.
 
 

The program has a specific check-in question to open the workshop. These questions are specifically formulated for three reasons. We do not let people share generic stories about their week to ensure they are not “on repeat” or “take the mic”. This is draining for the other participants as well as take up a large chunk of time, reducing the time for crafting or cleaning up.

The second reason is that, when not guided by a question, the risk also exists people will use this as an opportunity to share negative things or feelings. This brings down the overall mood and emotional energy in the room, while the intention is to keep the vibration high and the mood positive.

Lastly, the check in question already prepares the group into a certain theme or mindset, for instance sharing a memory or if they started something new for instance. So do use the check in question to keep the energy positive, the time limited and the focus to the theme in the workshop.

 

lesson 2 – overview – lesson 4