Lesson 3 – Set up

Workshop Setup
Arrival and Initial Check
Arrival:
Bring all material boxes into the room.
Quickly check if the box contains all the expected components. If something is missing, contact someone immediately to discuss the best solution.
Collect the base box from a different room if necessary.
Initial Setup:
 
Music: Start the Spotify playlist using the portable speaker to create a welcoming atmosphere.
Candles: Light any scented candles to allow the fragrance to fill the space before participants arrive.
Table Organization
Table Arrangement:
 
Arrange tables to facilitate group interaction and comfort, typically with five people on each side.
Ensure each participant has a minimum of a reasonable-sized school desk space.
Table Covering:
 
Cover tables with protective materials to prevent damage from paint or other crafting supplies.
Chair Arrangement:
 
Ensure enough chairs for all participants and set up a space for yourself to sit and demonstrate.
Materials per Participant
Individual Stations:
Place necessary materials at each participant’s station (e.g., scissors, water cups, paint mix trays).
Ensure all materials are easily accessible to participants.
Shared Materials
Shared Items:
 
Distribute shared materials such as paints in a way that minimizes waste. For example, distribute paint in smaller amounts and let participants request more if needed.
Share paint trays between two participants or set up a central location for shared materials.
Large or Bulky Items:
 
Create a corner in the room where participants can collect large or bulky materials in a buffet-style system.
Demonstration Area
Demonstration Setup:
Set up a demonstration area where you can show examples and techniques clearly visible to all participants.
Position yourself at the head of the table, integrated into the group but easily seen by everyone.
Materials for Later Stages
Organizing Later Stage Materials:
 
Store materials that will be used later in the workshop in an organized manner.
Introduce these materials at the appropriate time to avoid overwhelming participants and maintain the workshop flow.
Session-Specific Materials:
 
Be aware of which materials are for the current session and which are for subsequent sessions. Pack away materials for later sessions to prevent confusion and maintain focus.
Final Preparation
Final Checks:
 
Ensure all materials are set up as planned.
Confirm that the demonstration area is ready and all tools and materials are accessible.
Waiting for Participants:
 
Once everything is set up, wait quietly for participants to arrive, ensuring a calm and organized start to the workshop.
By following this setup process and organizing materials efficiently, facilitators can ensure a smooth and effective workshop experience for all participants.

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