Lesson 2 – Workshop Preparation

This lesson focuses on the essential steps for preparing a workshop. Proper preparation ensures a smooth and successful session. This guide will cover technical tools, setup procedures, and logistical considerations.

Technical Tools Check

Start by ensuring all your technical tools are in good condition. If you have experience with workshops, this process may be familiar, but it’s always beneficial to double-check. Ensure your speaker and phone are fully charged. If your phone’s battery life is insufficient, bring a power bank to avoid running out of power during the workshop.

Access the workshop playlist via the provided link. The link is accessible through a QR code found on the meditation sheet and journals, sent to you the Monday before the workshop, or in the team chat description under the facilitator overview page. Test these links with your speaker a day before the workshop to address any issues beforehand, reducing potential stress.

If the meditation audio is unavailable or too quiet, you can read it aloud. This option is especially useful for larger groups, smaller speakers, people with hearing difficulties, or noisy environments. Decide based on your group’s needs.

For the Spotify playlist, connect using the provided account to avoid advertisements. Let the team know if you experience ads so they can resolve the issue. Note that Spotify tends to be louder than meditation audio due to recording software limitations. Practice switching between the two to avoid startling the group with sudden loud music.

Logistical Preparation

Ensure you have the exact workshop address and a contact name and number for any transport or location issues. Arrive at least 30 minutes early to set up and handle unforeseen delays, such as traffic or public transport problems. Keep public transport tickets for reimbursement.

If transporting materials, pack them in a trolley beforehand to streamline the process. Upon arrival, introduce yourself to the available staff and ask for guidance to the setup area. Arrange the tables in a group or line, leaving space for your demonstration. Typically, tables are set up with five on each side or four on each side and two at the ends.

Set up materials according to the list provided, placing individual items like scissors, glue sticks, journals, water, and paint at each spot, and communal items in the center. Start the playlist early to create a welcoming atmosphere for early arrivals. Cover the tables with protective cloths to simplify cleanup.

Recap

Preparation is key to a successful workshop. Ensure all technical tools are ready, arrive early, set up the room effectively, and have materials organized.

Summary:

  • Check and charge technical tools (speaker, phone, power bank).
  • Access and test workshop playlist links a day before.
  • Read meditation aloud if necessary.
  • Use provided Spotify account, resolve any advertisement issues.
  • Arrive early, have exact address, contact details, and transport tickets.
    Introduce yourself upon arrival and set up the room.
  • Arrange tables and materials, start the playlist early, cover tables for easy cleanup.

By following these steps, you’ll be well-prepared for a smooth and successful workshop session.