Lesson 1 – Overview of ComponenTs

This lesson includes an overview of standard components, material organisation, and specific items found in a workshop sleeve and box.

Workshop sleeve contents

The sleeve consists of several printed items, each clearly named:
  • Program: A double-sided sheet with a bulleted list detailing the workshop activities, including consistent headers with exceptions noted for specific workshops. It is recommended to review the program a few days before the workshop.
  • Materials List: Outlines all the necessary items for the workshop, ensuring everything is prepared.
  • Printed Meditation Sheet: Includes a QR code linking to the experience page for the meditation sound recording and a printed version for reading aloud if preferred.
  • Journal Sheet: Contains workshop-specific questions and reflection activities, along with a QR code and an invitation to the experience page.
  • Other: This can be templates or a key; providing additional support for the workshop, offering guidance on crafting or doodling activities.

Experience page

The experience page contains the audio link to the meditation, the Spotify playlist, and a few other suggestions on how to enhance the workshop. This page is accessible to anyone who has participated in the workshop via the QR code and to facilitators via the experience overview page link.
 

Workshop material box

The workshop material box contains specific materials needed for the workshop, such as boxes, plastic, recycled materials, paint, and glue. The program sheet lists all required materials and tools, ensuring everything is prepared for the workshop.
 

Base box

The base box is a smaller crate with standard items like glue, scissors, string, paint trays, and brushes. It remains at the venue throughout the workshop series. Facilitators should check the contents after each workshop to ensure nothing is misplaced.
 

Extra boxes

Extra boxes are larger and contain special items like glue guns, gelliprint plates, or magazines. These are necessary for workshops requiring specific equipment or materials.

Organisation and transport

The preparation and organisation of boxes are handled by the company or franchise owner. The base box is managed by the facilitator, often with volunteer assistance. Facilitators transport the workshop boxes to the venue, using public transport if needed. Bulkier materials may require hired transport or repacking.
 

Storage and replenishment

The boxes should be returned clean and well-organised. Facilitators are responsible for discarding empty paint containers and maintaining the cleanliness of materials. Critically important is not to mix base box items in the workshop box, as this might affect future workshops where material is assumed to be at the venue. A helping hand from a participant can easily mix things up!
 

Recap

In this lesson, we reviewed the essential components of organising and preparing workshop materials, including the contents of the workshop sleeve and box, the use of the experience page, and the management of the base and extra boxes. Proper organisation ensures a smooth and effective workshop experience.